Inventory
Every consumable in the hospital — counted, replenished, and billed
Syringes and sutures, kibble and ketamine, gloves and gauze: one stock ledger for everything the hospital consumes — replenished before it runs out, billed when it should be, and compliant where the law demands it.
Get a DemoSee the full platformA hospital runs on consumables — not just a pharmacy
Medications are the visible part. Behind them sit the syringes and IV catheters, surgical drapes and suture, lab reagents, kennel disinfectant and boarding kibble that every exam room, ward and run burns through daily — usually tracked nowhere until something runs out mid-procedure. PawOS treats inventory as a whole-hospital problem: one ledger for everything the practice consumes, from the controlled-drug safe to the vaccine fridge to the laundry shelf.
Never run out mid-procedure
Every item carries a reorder point, and every stock location — store room, treatment rooms, wards, surgery — carries par levels. What's short groups itself by supplier into draft purchase orders; what's low in a room lands on a restock pick list. Stock-outs become an alert you saw last week, not a discovery halfway through a spay.
Usage without a cash register
Not everything consumed gets invoiced — gauze in a procedure, gloves at reception, detergent in the kennels. A two-tap consumption log records what was used, where, and on which patient when there is one, so on-hand numbers stay true and the cost of running each part of the hospital finally has data behind it.
Find where stock disappears
Blind cycle counts by shelf or category, variance valued at cost with a reason on record, expired stock written off explicitly. The gap between what was bought, what was billed, and what's on the shelf — industry folklore says 5–15% of consumables — stops being folklore and becomes a number you can act on.
Purchase orders that close the loop
Draft POs go to suppliers; receiving against them books quantities, batch numbers, expiry dates and costs in one step — including break-pack items bought by the box and used by the piece. Short shipments and part-deliveries are tracked, not forgotten.
Batches and expiry, first-out
Lot-tracked items dispense first-expiry-first automatically, with 30/60/90-day alerts before write-offs happen — no one ever draws from an expired vial. A manufacturer recall becomes a lookup — which patients received lot X — answered in seconds from the medical record.
Nothing leaves the consult room unbilled
Prescriptions recorded on the visit dispense stock and land the charge on the invoice in the same step. Consumables used on a patient can ride along. Charge capture stops depending on someone remembering to retype.
Built for everyone in the inventory loop
Inventory in a vet hospital isn't one person's job — it's a relay between roles, and the baton gets dropped wherever the tooling assumes otherwise.
The inventory lead
Receiving deliveries, chasing suppliers, keeping the store room honest. Gets POs, receiving flows, reorder queues and stocktake tools that fit in a lunch break instead of a clipboard and an annual shutdown.
The hands that use the stock
Grabs consumables mid-procedure and restocks rooms between patients. Gets a two-tap log for what was used and a par-level pick list for what each room needs — no spreadsheet, no guesswork.
The prescriber
Records the prescription on the visit — drug, dose, instructions — and the dispense, the stock decrement and the invoice line follow from that single entry. Controlled drugs pull the register entry into the same motion.
The point of sale
Dispenses refills and sells over-the-counter items from the same ledger, so the shelf, the invoice and the stock count never disagree.
The accountable one
Sees spend by category, stock value at cost, dead stock, shrinkage from stocktakes, and expiry write-offs — the numbers that decide whether inventory is a cost center or a controlled one.
The stock keeper agent
The same pattern as our AI receptionist, applied to the store room: an agent that watches levels and usage rates across every location, drafts reorders, flags expiries and anomalies — proposing, while your team approves.
The pharmacy pillar — where compliance lives
Within the hospital-wide ledger, medications get the extra machinery the law and the label demand — the part generic stock tools skip entirely.
Controlled-drug register
An append-only digital register per controlled substance: every receipt and every dose with patient, prescriber, witness and running balance. Reconcile against a physical count in minutes, print the audit view, retire the paper book.
Recall-ready lot tracking
Stock received by lot with expiry dates, dispensing tied to the batch and the patient — so an audit or a recall is a report, not an archaeology project.
Prescriptions to invoices
The vet records it once; dispensing decrements the right batch and lands the charge on the invoice in the same step. Refill requests from our AI receptionist resolve against real prescriptions with refills remaining.
Tell us where inventory hurts
Stock-outs mid-procedure, expiry write-offs, the CD book, supplier chaos, the count that never matches — bring your worst. We'll show you what we've built and where it's going.
Talk to us on WhatsAppInventory rides on the rest of PawOS: prescriptions live on visits in Practice Management, consumables link to procedures and invoices there too, and refill requests arrive via the AI Receptionist.